![]() ![]() For instance, if I star an email, a task for that email is created in Todoist. IFTTT has a ton of potential when it comes to tackling Gmail. IFTTTĪs if you thought I’d go without mentioning IFTTT (If This Then That). You can even add emails as tasks using the Todoist button, which appears alongside your standard Gmail controls. With this, you can view and control your Todoist account from within your Gmail browser tab. Lest we forget, there’s also a Todoist Chrome extension for use inside the Gmail client. The idea is that you won’t overlook or forget about something that you don’t have time to act on immediately. Boomerang will also remove emails from your inbox and send them to you again after a set amount of time. Then, type out the message, select the time you want to send the message, and hit Send Later. If you want to make sure your email is the first message someone gets in the morning, install the Boomerang plugin. To get around this issue without changing up my workflow, I use a tool called Boomerang, which allows you to type out and send an email in Gmail, but delay its delivery by however long you need. Other times, I respond to emails way too late at night, when the recipient is probably sleeping. BoomerangĪt times, I have the tendency to reply to emails a little too quickly. I’m still using and loving Mailbox to this day. Inbox is Google’s own gesture-based Gmail tool that can help you de-clutter, as well. A few months ago, I explained how I quickly and easily get to inbox zero almost every single day by using Mailbox. You can also get a lot more out of Gmail if you pair it with a few outside services. For example, for new services you sign up for but don’t care for any emails from, you can create a filter that looks for +Junk and auto-archive and mark as read. You can also pair this with filters and labels to proactively keep everything organized. I use this feature to sign up for multiple social accounts using the same Gmail account. This means you can effectively have an infinite number of email addresses. All you have to do is add a plus sign and a word between your Google username and A similar effect can be achieved by adding any number of periods between the letters of your Google username or or Google ignores additional periods and any letters after a plus sign. Customizable EmailsĪnother crazy helpful tool that many don’t know even about is the ability to customize your email. It was one of the most popular tools in Gmail Labs, and it was recently moved from Labs to the General tab in the settings menu. Undo Send, as the name suggests, allows you to “unsend” up to 30 seconds after clicking the send button. There is also Multiple Inboxes, Google Maps Previews, and the ability to enable a Mark as Read button. One, Smartlabels, will automatically create labels for a large number of emails coming from the same address or with similar subjects. There are several more features in Labs that are just as useful. This setting enables far more shortcuts than the default and, as the name suggests, allows you to customize all the hotkeys to your liking.īut that’s just the tip of the iceberg. Under Labs is Custom Keyboard Shortcuts, which takes single keystrokes to a whole new level. This is Gmail’s testing ground for new features that may or may not make the cut. In Gmail settings, the most helpful tool of all is called Labs. One of my favorites is the ability to bulk archive by pressing E or Y after selecting all. There is a long list of commands you can queue up at the press of a single button, like Compose, Reply All, Forward, etc. Keyboard ShortcutsĪnother immensely helpful feature is keyboard shortcuts, which can be enabled under the General tab in the Settings page within Gmail. I do this with confirmation emails from Amazon so that I can look them up later if I need them, but I definitely don’t need to read every email telling me I just placed an order through Amazon. With these filters, you can have specific emails bypass your inbox altogether and automatically archived and marked as read, such as promotional newsletters you don’t want to unsubscribe from but also don’t want to see every single day. It matches them with fields like From, To, Subject, and More. A pretty robust tool, called Filters, catches certain emails as they arrive in your inbox. Or, you can create a filter so that Gmail does this automagically. They help you categorize all new messages hitting your inbox.Īs new messages come in, you simply check them and drag and drop into the proper label. Labels are sort of a hybrid between tags and folders. By and large, the best organization tool you will find in Gmail is Labels. Let’s start with the built-in stuff that most probably overlook. ![]()
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